What do you do if you’re printing an important document, but it turns out to be a bad printout? Most likely you’ll just drop the paper in the trash can. Mind you, this is not the proper way of disposing documents because it’s too risky for your business and it can also cost you more. Knowing the top reasons of using paper shredder will give you the best reasons your office should invest in having this machine.
Investing in paper shredder is the perfect way to protect your reputation and brand. Otherwise, failure to perform proper destruction of documents can lead to more painful implications–not to mention the penalties that your business may encounter. Likewise, a simple leak of critical data can cause severe damage to your reputation and brand. However, there should be proper documentation once you dispose documents through shredding. You should request for a certificate of disposal or destruction that you can use if ever auditors would ask documents that were already disposed. This means that you should also implement and follow appropriate disposal policies that comply with both compliance and financial perspectives.
In implementing shredding policy, it’s also important to consider optimizing the program, making it cost-effective. This is essential especially if you’re paying service provider to the job for you. It’s necessary to set a schedule so that you can save from paying the service or the cost per-container price. Following systematic schedule of the frequency of service and number of containers should be monitored.
To make the policy for proper disposal of documents effectively implemented, it should be disseminated for the compliance of everybody within the organization. You should emphasize the importance and value of such policy not only for the welfare of the business but also for the security of personal information of the employees. Shredding is also the easiest way to participate in green revolution because it’s one way of recycling.
Indeed, a paper shredder is a must-have to every business or organization to comply with the security initiatives. After all, your business will be the one to enjoy the benefits of proper disposal of documents. It may cost you big amount of money, but it can be cost-effective in the long run. Would you let your business be compromised by not disposing or destructing pertinent documents? Of course, not.
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